South Central Area Constitution

South Central Baptist Area Statement of Policy

STATEMENT OF POLICY
of the
SOUTH CENTRAL BAPTIST AREA

I. NAME

        The name of this body shall be the South Central Baptist Area, cooperating with the State Baptist Conventions, the Southern Baptist Convention, and other Southern Baptist entities.

II. PURPOSE

          The purpose of this body shall be to encourage, assist, and maintain a missionary spirit and program among the cooperating Baptist churches of the territory which this body shall serve, such spirit and program having as it chief aim the salvation of all mankind to the honor and glory of our Lord Jesus Christ, Son of God and Savior of men.

III. COMPOSITION

           This body shall be made up of, and cooperate with the churches of the two associations (Gambrell and Gonzales), who cooperate with Southern Baptist entities on the state and national levels.  This body recognizes the autonomy of each local Baptist church and each association and convention.  It shall not in any sense attempt to impose restrictions or dictate policy to any of these autonomous groups.  Furthermore, this body shall not be used as an instrument of one Baptist group to the detriment of the autonomy or prerogative on another.

IV. ORGANIZATION

           This body shall be organized on a cooperative, voluntary basis by its supporting associations.  It shall not be deemed a legally official body, except in such respects as the associations may direct.  This body shall promote no additional territory-wide organization, but shall work through existing organizations cooperating in its purpose and program.

1. Full responsibility for the administration of the program of this body shall be assumed by the cooperating associations.  In spite of the fact financial support for this body shall come from several sources, responsibility for its adminstration shall be confined to the associations involved in this organization.

2. Authority for administration of this body shall be invested by one or more associations in an executive group hereinafter known as the Steering Committee of the South Central Baptist Area.  This Steering Committee shall be answerable to the associations for its actions, and shall report at least quarterly to the associations regarding it activity.  This committee shall elect all officers of the South Central Baptist Area, it shall direct the activity of these officers, and it shall plan and administer a program of missions and ministry for this Area which shall be consistent with the above defined purpose of this body.

          (1) The Steering Committee of the South Central Baptist Area shall be formed by four (4) members from each supporting association, one of which shall be the Moderator; the remaining three members will be elected by one or more associations in annual meeting with term of service to begin upon proper qualification by the associations involved.  The term of service to which each member of this Steering Committee shall be elected is three years.  Members shall serve in rotation, with the term of one member from each association expiring each year as determined by the Nominating Committee of each association.

           (2) Vacancies on this Steering Committee shall be temporarily filled by the Executive Boards of the respective associations until such vacancies are filled by the next annual meeting of the associations involved.

           (3) Members of this Steering Committee who by neglect of duty may be replaced in their official capacity by the Executive Board of the association involved either on its own initiative or upon the request of a two-thirds majority of the Steering Committee of the South Central Baptist Area.

          (4)  This Steering Committee shall meet at least twice a year, and may meet as frequently as deemed advisable by proper leadership if notice of such meeting is given to all of the Committee as least one week in advance.  A quorum shall be one more than half the elected committee provided each association is represented.

 

V. OFFICERS

1. The officers of the Steering Committee will serve as Trustees of the Area.  The officers are:  Chairman, Vice-chairman, and Recording Secretary.

2. Director of Missions shall be recommended by the Steering Committee upon terms agreeable to the Director of Missions and the Steering Committee, subject to the election by each Association Executive Board.  The term of service of the Director of Missions shall be indefinite and shall be terminated only by 2/3 majority vote of the combined Association Executive Boards or upon his own resignation.  He shall be an exofficio member of the Steering Committee.

3. An Hispanic Church Starter/ Church Mission Coordinator shall be recommended by the Steering Committee upon terms agreeable to the Director of Missions and the Steering Committee, subject to the election by each Association Executive Board.  The term of service of the above named person shall be indefinite and shall be terminated only by a 2/3 majority vote of the combined Association Executive Boards or upon his own resignation.  He shall be an exofficio member of the Steering Committee.

 

VI. JOB DESCRIPTION OF THE DIRECTOR OF MISSIONS

1. Basic Functions:

         (1) To help the churches achieve their individucal and cooperative objectives.                                                                                      

         (2) To provide continuous program guidance in the Associations.

2. Responsibilities:

         (1) Recommend objectives and goals to the Associations based on the needs of the churches and communities.

         (2) Counsel regularly with Associational leaders to plan, coordinate, conduct, and evaluate programs needed to help the churches     and communities.

         (3) Help as needed in guiding individual congregations and correlate the work among all churches and communities.

         (4) Counsel churches and pastors when necessary during times of stress and assist pastorless churches as needed.

         (5) Work cooperatively with State leadership to interpret, adapt, formulate, and initiate program resources to carry on selected ministries to help the churches.

         (6) Work with Moderators and appropriate Associational leaders to screen and evaluate requests for various financial assistance through State programs.

         (7) Serve as the Denominational coordinator and promoter for State Missions, the North American Mission Board, and the International Mission Board and other related Southern Baptist emphases.

         (8) Serve as Denominational public relations officer with the general public and churches in matters concerning the understanding and welfare of the total program of work and cooperation.

         (9) Concentrate on the work of the one or more Associations separately, and conduct Area wide meetings and activities only as the Associations deem it wise.

         (10) Help leaders in the Associations identify possible areas for new churches or missions working with them to analyze needs and set strategies to begin new work.

         (11) Accept other special assignments and duties as may be outlined by the Steering Committee or the associational boards.

 

VII. POLICIES RELATING TO THE SERVICE OF THE DIRECTOR OF MISSIONS

     1. The salary and allowances of the Director of Missions and the expense of maintaining his office and promotional work shall be provided for in an annual budget prepared by the Steering Committee.

     2. Budget needs shall be communicated to the one or more Associations at the appropriate time for their consideration and action.

     3. An annual vacation will be allowed for the Director of Missions.  He will be entitled to one week of vacation within the first six months of his employment.  Each year he will be given three weeks of vacation until he has ten years of Christian vocational service and four weeks thereafter.

     4. The Director of Missions will be allowed to conduct two revival meetings of one week each outside the Area and keep the remunerations for his own personal use.  Requests for assistance from within the Area shall have priority in the Directors of Missions' schedule.  He shall accept all requests for his service on a "first call first served"basis.  The investment of his un-requested time and services shall be made with a view to serving within each of the Associations equitably.

     5. In addition to the stated salary and allowances agreed upon between the Director of Missions and the Steering Committee, the Director of Missions will be allowed to retain for personal use any honorariums given to him by the churches he serves.  No church should hesitate at any time to call upon the Director of Missions for his services regardless of its ability or desire to provide any remuneration.  Never shall any honorarium or remuneration be suggested by the Director of Missions.

     6. Compensation during extended illness of the Director of Missions will be reviewed and determined by the Area Steering Committee.

      7. The Area Steering Committee will review the Director of Missions' potential retirement at the beginning of the year in which he will become sixty-five years of age and each year thereafter. Retirement will take place when the Steering Committee and/or the Director of Missions deem it timely. Moving expenses and relocating expenses shall be worked out by the Area Steering Committe and the Director of Missions.

 

VIII. JOB DESCRIPTION OF THE HISPANIC CHURCH STARTER/ CHURCH MISSION COORDINATOR

1. Basic Functions:

     (1) To help Hispanic churches/missions to achieve their individual and cooperative objectives.

     (2) To provide continuous program guidance in the Associations with Hispanic churches / missions.

     (3) To help leaders in the Associations identify possible areas for new Hispanic churches or missions working with them to analyze needs and set stategies to begin new work.

2. Responsibilities:

     (1) Recommend objectives and goals to the Associations based on the needs of the Hispanic churches and communities.

     (2) Counsel regularly with Associational leaders to plan, coordinate, conduct, and evaluate programs needed to help the Hispanic churches and communities.

     (3) Help as needed in guiding individual congregations and coorelate the work among all Hispanic churches and communities.

    (4) Counsel Hispanic churches and pastors when necessary during times of stress and assist pastorless churches as needed.

     (5) Work cooperatively with State leadersship to interpret, adapt, formulate, and initiate program resources to carry on selected ministries to help Hispanic churches.

     (6) Work with Moderators and appropriate Associational leadership to screen and evaluate requests for vaious financial assisatnce through State programs.

     (7) Serve as the Denominational coordinator and promoter for State Missions, the North American Mission Board, and the International Missions Board, and other related Southern Baptist emphases.

     (8) Serve as Denominational public relations officer with the general public and Hispanic churches in matters concering the understanding and welfare of the total program of work and cooperation.

     (9) Concentrate on the Hispanic work of the one or more Associations separetely, and conduct Area wide meetings and activities on as the Associations deem it wise.

     (10) Accept other special assignments and duties as may be outlined by the Steering Committee of the Associational boards.

     (11) Work under the supervision of the Director of Missionss and / or Area Steering Committee.

 

XI. POLICIES RELATING TO THE SERVICE OF THE HISPANIC CHURCH STARTER / CHURCH MISSION COORDINATIOR

      1. The salary and allowances of the Hispanic Church Starter/Church Mission Coordinator and the expense of maintaining his office and promotional work shall be provided for in an annual budget prepared by the Steering Committee.     

      2. Budget needs shall be communicated to the one or more Associations at the appropriate time for their consideration and action.

     3. An annual vacation will be allowed for the Hispanic Church Starter / Church Mission Coordinator. .  He will be entitled to one week of vacation within the first six months of his employment.  Each year he will be given three weeks of vacation until he has ten years of Christian vocational service and four weeks thereafter.

     4. The Hispanic Church Starter/Church Mission Coordinator will be allowed to conduct two revival meetings of one week each outside the Area and keep the remunerations for his own personal use.  Requests for assistance from within the Area shall have priority in the Hispanic Church Starter / Church Mission Coordinator's schedule.  He shall accept all requests for his service on a "first call first served"basis.  The investment of his un-requested time and services shall be made with a view to serving within each of the Associations equitably.

     5. In addition to the stated salary and allowances agreed upon between the Hispanic Church Starter / Church Mission Coordinator and the Steering Committee, he will be allowed to retain for personal use any honorariums given to him by the churches he serves.  No church should hesitate at any time to call upon him for his services regardless of its ability or desire to provide any remuneration.  Never shall any honorarium or remuneration be suggested by the Hispanic Church Starter / Church Mission Coordinator..

     6. Compensation during extended illness of the Hispanic Church Starter / Church Mission Coordinator will be reviewed and determined by the Area Steering Committee.

      7. The Area Steering Committee will review the  Hispanic Church Starter / Church Mission Coordinator's potential retirement at the beginning of the year in which he will become sixty-five years of age and each year thereafter until he is seventy years of age when retirement will be mandatory.  Moving expenses and relocating expenses shall be worked out by the Area Steering Committee and the Director of Missions.

 

X. JOB DESCRIPTION AND POLICIES RELATED TO THE AREA MINISTRY ASSISTANT

     1. Hiring and the termination of the Ministry Assistant will be considered jointly by the Director of Missions and/or Area Steering Committee by a 2/3 vote.
     2. The Ministry Assistant is to serve as the Area Treasurer and is to be bonded as long as the Ministry Assistant  serves in that capacity.  At least a quarterly financial report is to be prepared for the meeting of the Area Steering Committee.  Financial reports are to be completed by the middle of January, April, July and October. (An Assistant Area Treasurer is to be selected also.)

     3. The working hours and compensation are to be decided by the Area Steering Committee and Director of Missions.

     4. Compensation during extended illness of the Ministry Assistant will be reviewed and determined by the Area Steering Committee and the Director of Missions.

     5. The Area Steering Committee and the Director of Missions will review the Ministry Assistant's potential  retirement at the beginning of the year in which the secretary will become sixty-five and each year thereafter until the Ministry Assistant is seventy years of age when retirement will be mandatory.

     6. The Ministry Assistant is to assist churches and pastors in any role pertaining to their ministries and needs as time permits and those approved by the Director of Missions.

     7. The Ministry Assistant's vacation is two weeks.  After five years of service the Ministry Assistant will be entitled to three weeks vacation.  Vacation time is not cumulative and vacations are to be approved by the Director of Missions or Area Steering Committee in the absence of Director of Missions.  On termination of employment the Ministry Assistant will be paid for any earned vacation time.

     8. Two personal days per year will be provided beginning with the Ministry Assistant's second year of employment (Birthday and Anniversary) These days are not cumulative.

     9. The Ministry Assistant is to answer the phone, type letters, file, handle correspondences, check out equipment and materials, operate copy machine, be certain equipment is in working order, type and correlate the Annual Book of Reports, produce monthly newsletter and mail, and do other office work as specified by the Director of Missions or Area Steering Committee.

     10. Help keep the office clean and neat, and supply closet shelves in good order.

     11. Keep informed of calendar and schedules of Area Staff as well as Area calendar.

     12. Become familiar with the structure of the Associations, church names and addresses, pastors' names and addresses, and other names and addresses related to the work of the associations.

     13. The highest level of professionalism, integrity, and confidentially shall be maintained at all times.

 

XI. HOLIDAYS

     The following paid holidays will be observed by the Area Office:  New Year's Day and Eve, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving and the following day, Veterans' Day, Christman (Dec. 24-30). This will include any other holidays observed by Prospeity Bank.  When a holiday falls during a vacation, the vacation will be extended by the length of the holiday.

 

XII.

     The property and assets of the South Central Baptist Area in the event of dissolution, shall revert to the former member associations.

     The use of the property and equipment are under the jurisdiction of the Director of Missions and the Area Steering Committee.

 

   

XIII. ADOPTION AND AMENDMENT 

     These Statements and Policies shall become valid when adopted by each of the Associaton Executive Boards of the member Associations.  Any Amendment shall require a 2/3 vote by the Executive Boards of said Associations.  These actions require two consecutive readings, voting will take place after the second reading.

Adopted - November 18, 1993 - Gambrell Baptist Association Executive Board

Adopted - December 14, 1993 - Gonzales Baptist Association Executive Board

Adopted in 1964

     Revised April 7, 1971

     Revised October 3, 1973

     Revised March 17, 1977

     Revised July 28, 1977

     Revised March, 1980

     Revised February, 1981

     Revised May, 1993

     Revised February, 1998

     Revised October 2004